FOC committee meeting 1 June 2023

Minutes of the FOC committee meeting 1 June 2023, at chair’s house

• In attendance: John Pengelly (JP), Pat Baker (PB), Brian Thompson (BT), Wendy Southam(WS), Angie Clark(AC), Roger Pearce(RP)

• Apologies: Fran Holmes (FH) and Peter Labrow (PL)

 Minutes of last meeting

• The AGM minutes were agreed (subject to ratification by a FoC general meeting).

Matters arising

• JP to give AC posters.

• Notice boards measured, but nothing else has been done.

• Social media helping with spreading the word of open days and events.

• Footpath update – none since AGM.

• Sewage pollution – JP heard from Environment Agency who said pollution not significant. JP will go back to them.

• Shredder – outstanding.

• Oak Tree by Vale Road entrance gate – SMBC will do trimming, but not take it out.

• Stalls at well dressing – well dressing discussed later.

• Floor around font, FH took photos – discussed later.

Chair’s report (JP)

• Still have monthly meetings with Stockport MBC; will wait another couple of months to see if progress is made before escalating. (The licence draft of who can use, and when, has been written for 9 months).

• SMBC TENs licensing, only 20 temporary licenses per site per annum, between the Friends and Stockport Events the 20 may be hit. Agreed to limit FoC TENs to events, not open days. No performing rights license for Chadkirk. RP – probably alright but need to be careful. JP to pursue.

• Garden party went well although there were issues with use of field for overspill parking. 

• Sale of alcohol using TEN. Used 14 bottles of prosecco and 4 of Nozeco on Monday. Worth doing.

• Stockport Events has suggested that we change open day on Bank Holiday weekends from Sunday to Monday to assist wedding use. This was discussed, and agreed.

• FoC could use more in week but try to avoid school holidays (midweek weddings are popular).

• Cleaning kitchen and toilet – if we have event day after a wedding, SMBC don’t clean – so we have to deal with bins.

• Garden by the house – discussion as grass and hedge need cutting. JP to advise SMBC.

Treasurers report (BT)

• Archive sorting in progress by Leslie T, binders purchased.

• Continuing to use funds to communicate with locals.

• Greater Manchester, Stockport town of culture this year. (AC has messaged SMBC to include Chadkirk artist event in the town of culture).

Marketing report (PL)

• Read in his absence and noted

• RP to talk to mill owner about overspill car parking on event days.

• Can’t get card reader but JP will continue looking at alternative route.

• ‘Man under the floor’– PL has responded to person wishing to reinstate this.

• PL to compile list of projects.

• JP has measurements for cross to enable cover to be made.

• PL has donated an iPod and lead to connect to the PA for music on open days.

• Volunteers – need volunteers (and coordinator) for well dressing – ask Jan again.

 Kiosk report (FH)

• Read in her absence.

• Kiosk reconfiguration drawings done – they will ask for quotes.

• Alan going to sort boiler tap.

• Ice cream proposed. (Discussed – for the few months it is popular, will need more freezer space, additional H&S considerations, agreed not to proceed.)

• Prices for refreshments being reviewed.

• Retiling of font floor being progressed.

• Unplanned additional people in kiosk – people come who aren’t on the rota. This was discussed and it was agreed that kiosk team should politely redirect persons to other tasks e.g. ‘meet and greet’.

Membership secretary report (WS):

• Membership forms – need some new ones (also to be available in chapel for open days)

• No new members to report; list has been updated.

• WS to send PB and BT updated list, and shared access for others.

Secretary’s report (RP)

• Nothing, other than need members list. (WS will provide).

President’s report (PB)

• Bees – who’s responsible? They have been there for years, there is no FoC involvement, it’s between the between bee keeper and council.

• Foraging 1 July – who can go? PB will create list.

• Plants from gardens requested for plant stall 17 June.

• Need person in Marple for posters.

Open days and events.

• PL to send JP email rules for Chadkirk Artist of the Year on 25 June.

• Well dressing: 3 shifts of volunteers needed: 11-1, 1-3, 3-close; door shut till 12. each shift: 3–4 people need to be dealing with car park and litter and so on. Kiosk. JP or PB to accompany mayor. Sea cadets managing the field. Produce – similar cakes, but more.

• JP to contact Chadkirk brewery about bottles/cases.

• July meeting on 6th – use as planning meeting for well dressing.

• Some people need to be down early 10:30am – 5:00pm, and earlier for erecting well frame.

• Tombola items and books to be donated for well dressing. Membership email to be sent out (PL?).

• JP to do SMBC admin e.g. closing Vale Road, Greenspace notification, TENs application etc.

• Agreed a printed programme/website running order would be useful (PL?)

• PB asked about wedding dates, but JP heard nothing about 2024. Last notification received for 2023 only on 21/04/23.

Next meeting

• FoC open meeting at the Chapel, 1900hrs, Thurs 6 July.

• Apologies from JP – on holiday.